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2016 CBA Tentati ve Agreement Page 32 of 217 required for other purposes new space arrangements shall be negotiated in accordance with Article 7 of this Agreement. The Agency s hall make a reasonable effort to provide excess desks, chairs, file cabinets or other similar equipment for Union use. Any Union supplied equipment shall be subject to approval of the Agency in terms of suitability from the standpoint of decor. Section 8. If a Union mail receptacle does not presently exist, the Agency shall permit the Union to install an acceptable mail receptacle in a place mutually agreed upon by the Parties. When possible, the Union mail receptacle shall be in a location accessible to t he Union at all times. The Union may send mail at Union expense to the Principal Facility Representative at the facility address. The Agency assumes no responsibility for such mail; however the Agency recognizes their obligation to abide by the provisions of the United States Postal Service regulations with respect to the privacy and security of mail. Section 9. The Agency shall provide lockers for all employees which are capable of being locked. The Agency agrees that, except where there is probable cause to suspect criminal activity, the Agency shall not inspect lockers unless the employee and a Union representative have been given the opportunity to be present. Section 10. The Agency shall approve the Union's use of facility space at no cost to the Unio n for periodic meetings with employees in the unit, provided the space requested is available and the use of the space does not interfere with other facility requirements. These meetings shall take place during the non - duty or non - work hours of the employe es involved. On duty employees in a non - work status may be allowed to attend these Union meetings, provided they are available for immediate recall. Section 11. When a Union representative is performing representational duties under this Agreement, the Ag ency shall make every reasonable effort to provide meeting space which will protect the confidentiality of any discussion. Section 12. Union representatives may mail material to management officials through the FAA internal mail system. In those facilitie s where the Union does not have a resident Facility Representative, the Union may communicate with bargaining unit employees through the Agency's internal mail system, provided such mail involves representational purposes. Section 13. The Agency shall pro vide mail slots/boxes for all employees. Employees shall not be required to share slots/boxes. The Union may place literature in the mail slots/boxes during non - work times. Section 14. The Union shall be permitted to place Union reading binders adjacent t o FAA general information reading binders. The binders shall be clearly identified as Union materials. These binders are non - operational and shall not be read on operating positions. Section 15. Employees shall not be required to use an Agency e - mail add ress during the Personal Identity Verification (PIV) Card enrollment and issuance process. Section 16. Employees shall not be held financially liable for replacing the PIV Card in the event the card is lost or stolen. Section 17. The Agency shall not use the data from the PIV Card to determine the movement and the whereabouts of an employee during working hours. However, as with any security system, the stored data will only be available through proper channels. Supervisors will not be able to

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