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2016 CBA Tentati ve Agreement Page 41 of 217 ARTICLE 22 EMPLOYEE RECORDS Section 1. Materi al placed in an employee's Electronic Official Personnel Folder (eOPF), Employee Performance File (EPF), Medical, Security, Training folder(s) or other DOT/FAA file(s) shall comply with the OPM Operating Manual, The Guide to Personnel Record Keeping, and shall be maintained in accordance with the applicable provisions of the Privacy Act and its implementing regulations and this Agreement. This includes those files maintained at the employee's facility. Those records maintained by the Agency under a system of records pursuant to the Privacy Act shall be the only records kept on the employee. Where required by law, rule or regulations, any material which becomes a part of the employee's records shall bear the signature/e - signature of the person originating th e material. Section 2. There shall be only one eOPF and EPF maintained for each employee in the bargaining unit. The eOPF and EPF shall be secured in a location consistent with applicable law and regulation. Employees shall be afforded a reasonable amou nt of duty time for any activity involving the access to his/her eOPF and will be provided instructions on how to access the eOPF system. The employee shall be given notification, of FAA initiated material when it is placed in his/her eOPF and/or EPF, and provided access to and the ability to make copies of such material. Copies of materials in other FAA files may be obtained in accordance with Section 12 of this Article. The employee and his/her designated representative are entitled to review his/her E PF, Medical, Security, Training folder(s) or DOT/FAA file in the presence of a management official, provided access to that information is in accordance with the applicable provisions of the Privacy Act and other applicable law, rule, or regulation. Secti on 3. Upon an employee's written request, a true and certified copy of his/her EPF, Medical, Security, Training folder(s), or other DOT/FAA file and its contents, shall be forwarded to the address as requested by the employee, except for material restricte d by law, rule or regulation. This shall be in electronic format or hard copy. This shall normally be accomplished within thirty (30) days of the receipt of the request, except when the folder is needed elsewhere for official Agency business. In those case s, the employee will be notified why the file was not available. The employee and/or, upon his/her written authorization, his/her Union representative, will be permitted to examine the employee's folder/files, on duty time, if otherwise in a duty status, a s forwarded to the facility, in the presence of a management official. Section 4. Within ten (10) days of a request, the Agency shall provide duty/official time for an employee and/or a Union representative, if requested by the employee, to view his/her e OPF/EPF, Medical, Security, Training folder(s), or other DOT/FAA file when available via the intranet. The Agency shall provide an intranet connected terminal located in a private area and allow printing and/or downloading of any Agency maintained document s. This Section will be granted independent of whether or not the employee has made a request pursuant to Section 3. Section 5. When an employee cannot access the eOPF system, he/she may make an individual request in writing to the applicable Human Res ource Management Office Shared Service Center, through the Air Traffic Manager, to receive a copy of their eOPF. The Agency will provide the requested eOPF to the employee no later than fifteen days (15) days after receipt of the request. Section 6. Docu ments relating to counseling sessions involving discipline and/or conduct (e.g.

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