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2016 CBA Tentati ve Agreement Page 4 of 217 the Alternate National Flight Service Representative and to those other Union Representatives within the bargaining unit who have been designated and identified in accordance with this Article. Should a Prin cipal Facility Representative or National Flight Service Representative elect to delegate his/her official time, such delegation shall be made in writing to the facility manager/AFSIAG as appropriate, or a designee and shall include; the name of the Union designee and the number of hours delegated. When the delegation is for a specific date and the need is known and communicated a minimum of ten (10) days in advance, the delegation shall be approved as specifically requested. If the delegation is made with less than ten (10) days notice it shall be approved absent an emergency or other special circumstance. Principal Facility Representatives or their designees who are granted official time may pursue their representational duties off the premises when on o fficial time, unless there is a particular reason to anticipate an emergency or other special circumstance which would necessitate a need for them to resume work (e.g. an imminent severe weather disturbance). The Principal Facility Representative shall no tify the facility manager of his/her intention to perform representational duties off the premises and the manager may impose some reasonable requirement as to periodic call - ins or similar communication as a protection against unexpected emergency need for the representative's return to duty. Section 16. Union representatives shall record, via the Agency's automated official time tracking system, the appropriate category into which the use of all such official time falls as defined below. Upon review of th e data if it is determined the time is not being recorded accurately, the Parties agree to meet at the national level to resolve the problem. Term Negotiations : Includes time used by Union representatives for, or in preparation for: (1) negotiations over a basic agreement; or (2) negotiations over the supplementation or renegotiation of that agreement or under a re - opener provision in that agreement. Mid - Term Negotiations : Includes time used by Union representatives for, or in preparation for, negotiation s occurring during the term of that agreement (i.e. mid - term bargaining). This category includes both interest - based and position - based negotiations. FMCS, FSIP, and interest arbitration services are also included in this category. Dispute Resolution : Off icial time granted for employee representation functions in connection with such things as grievances, arbitrations, adverse actions, alternative dispute resolution (ADR), and other labor relations complaint and appellate processes. This category may also include Union counseling of employees on problems, phone calls, e - mails, and meetings with management concerning employee complaints/problems that are pre - grievance or pre - complaint, but not part of any formal ADR process. General Labor - Management Relatio nship : Official time authorized for representational functions in connection with all other activities not covered by the categories of Negotiations and Dispute Resolution. This category might include labor - management committees, partnership activities whe re the Union is represented, consultation, pre - decisional meetings, walk - around time for OSHA inspections, labor relations training for Union representatives, and formal and Weingarten - type meetings under 5 USC 7114(a)(2)(A) and (B).

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