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21 Section 2. The Employer shall provide mail slot s/boxes/inboxes for all employees. Normally, employees should not be required to share slots/boxes/inboxes. The Union may place literature in the mail slots/boxes/inboxes during non - work times. Section 3. The Facility Representative and/or his/her des ignee may be given reasonable access to all communication equipment to include, but not limited to copy ma chines , fax machines, and audio - visual equipment for the purpose of conducting official labor relations business. This equipment shall not be used to conduct internal Union business. Section 4. The Employer shall approve the Union's use of facility space, if available, at no cost to the Union for periodic meetings with Employees in the Unit. Union members on non - duty or non - work status shall be all owed to attend these Union meetings. When a Union representative is performing representational duties under this Agreement, the Employer shall make every reasonable effort to provide a meeting space that will protect the confidentiality of any discussion . A union office or space may be negotiated locally. Section 5. The Union shall be permitted to place Union - reading binders adjacent to the Employer's Read File. The binders shall be clearly identified as Union materials. The Employer shall provide b inders and suitable shelf space as needed or required by the Union. Section 6. If available, Union Representatives may use the Employer's electronic mail to communicate with the Employer and the Union, and may access the Employer's Intranet and related li nks to the Internet to obtain information/documents necessary for official representational duties in accordance with this Agreement and applicable DoD directives and policies. ARTICLE 13 USE OF OFFICIAL GOVERNMENT TELEPHONES Section 1. The use of gove rnment telephones shall be authorized in accordance with this Agreement. Section 2. The Employer shall not monitor Union or Employee telephone conversations except for Communications Security as outlined in the Army/DOD regulations, and for other purposes that are in accordance with applicable law, rule and regulation.

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