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38 ARTICLE 24 EXCUSED ABSENCE DURING HAZARDOUS GEOLOGICAL/WEATHER CONDITIONS Section 1. Given the essential nature of Air Traffic Control, all BUEs are essential personnel and are expected to make a reasonable effort to report to work during hazardous geological/weather conditions. However, they are not expected to disregard their personal safety or that of their family. All BUEs who are unable to report for duty shall notify the FWS/CIC as s oon as possible, in these cases if excused absence has not yet been determined by the Activity Head, annual leave and/or LWOP shall be granted to the maximum extent practical. Section 2. The Activity Head retains the right to determine the opening and c losing of its facilities during periods of hazardous geological/weather conditions. The ATCFO and/or his/her designee will provide BUEs with instructions on how to obtain information on openings/closings during hazardous geological/weather and which BUE(s ) is/are required to report to work. Section 3. Within sixty (60) days of the execution of this Agreement, the Parties at the facility level will review existing leave during hazardous geological/weather conditions practices/policies and Facility emergen cy readiness plans. To the extent appropriate, local facility procedures which address work and family safety concerns of BUEs during such hazardous conditions will be developed. The Parties shall accomplish the requirements of this section in accordance with Article 7 of this Agreement. ARTICLE 25 EMPLOYEE RECORDS Section 1. Material placed in an Employee's Official Personnel File (OPF), Employee Performance File (EPF), medical, security, training folder or other FAA/DoN file(s) shall be maintained in accordance with the applicable provisions of the Privacy Act and its implementing regulations, as well as contained within this Agreement. This includes those files maintained at the ATC Facility. Those records maintained by the Employer under a system of records pursuant to the Privacy Act will be the only records kept on the BUE. Where required by law, rule or regulations, any material that becomes a part of the BUE's records shall bear the signature of the person originating the material. The BUE wi ll be given copies of all material placed in his/her OPF/EPF. Section 2. There will only be one OPF/EPF maintained for each BUE. The OPF shall be located/maintained at the HRSC - E. The EPF shall be located/maintained in the appropriate department/offic e of the CHRO - E. The Employer agrees to identify the location(s) of these records to the Union and to notify the Union prior to any change(s) to those locations. Section 3. Letters of reprimand will remain in the BUE's OPF for a period of one (1) year unless removed earlier from the OPF as a result of a grievance or arbitration decision.

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