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7 Section 12. T he ATCFO or his/her designee shall notify the local Union President, or his/her designee, as soon as practical whenever a BUE is hired, transferred, promoted, reassigned, or has resigned, retired, or died. ARTICLE 3 UNION INFORMATION AND USE OF EMPLOYER'S FACILITIES Section 1. The Employer will provide the Union a separate bulletin board, for the posting of Union materials. The bulletin board shall have a s urface area of at least fifteen (15) square feet with a locking glass cover. The placement of the bulletin board shall be mutually agreeable to the parties. Section 2. The Union will be permitted to distribute materials to BUEs in non - work areas during n on - duty times. Section 3. The local President and/or his/her designee may by given reasonable access to base, local, DSN, telephone lines, copy machines, fax machines, and audio - visual equipment for the purpose of conducting official labor relations busi ness. This section shall not be used to conduct internal Union business. Unless determined to be official business by the Employer, the Union will be responsible for reimbursement of all long distance telephone calls made on government lines. Section 4. The Employer will provide suitable shelf space to the Union for use as a library for Union acquired publications. Section 5. The Employer will provide to the Union, secure office space protected from the elements, two (2) phone lines, two (2) phones, a nd excess office/furniture equipment. The Union may utilize one of these phone lines for internet services, however, the Union shall pay any associated fees with this service and will comply with applicable regulations associated with internet usage. Such space shall be an office which will provide meeting space that protects the confidentially of any discussion. Upon the Union's request, the parties will meet and negotiate upgrades to the Union's office space and equipment. Section 6. The Employer will approve the Union's use of facility space, if available, at no cost to the Union for periodic meetings with BUEs in the Unit. BUEs in a non - duty status shall be allowed to attend these Union meetings. Section 7. To protect the privacy of the BUEs, the Employer will provide individual mail slots/boxes for each BUE. The Union may place literature in the mail slots/boxes during non - duty times. Section 8. The Union will be permitted to place Union reading binders adjacent to the Employer's general inform ation binders. The binders shall be clearly identified as Union materials. Binders shall be provided by the Employer.

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