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S T A N D I N G R U L E S 19 SRF-4 Local Audits (4/06, 10/14, 12/21) The financial records of every NATCA Local must be audited at least once every three calendar years to ensure compliance with all Department of Labor, Internal Revenue Service, and NATCA financial provisions. Audit reports shall be issued to a Local's President and copied to the NATCA Executive Vice President and appropriate Regional Vice President within thirty (30) days of the completion of the audit. The President shall identify a person employed by NATCA to ensure full compliance with the proceeding provisions. The National Executive Board may withhold dues rebates for any Local failing to demonstrate remedy for any violation of Department of Labor, Internal Revenue Service, or NATCA financial provisions within ninety (90) days of receiving the report identifying violation(s). SRF-5 NATCA in Washington (NiW) Funding (4/94, 9/16) Sufficient funds shall be allocated, separate from the budget for the Legislative Department and Committee, for the purpose of an annual NATCA in Washington event for National Legislative Committee members and NATCA activists, to ensure that NATCA's presence on Capitol Hill and grassroots political activity will be maintained. SRF-6 Establishment of Regional Offices (11/91, 4/00) Regional Vice Presidents are authorized to establish and maintain regional offices and to pay the reasonable expenses of setting up and operating such offices. SRF-7 Regional Office Leases (11/97, 4/00) Regional Vice Presidents may sign leases for office space whose terms extend past the expiration of their term of office only with prior approval of the National Executive Board. SRF-8 Standing Committee Financial Authority (4/94) Each national standing committee chairperson shall, subject to the discretion of the President, administer funds budgeted for their respective committees. Each standing committee chairperson shall be accountable solely to the Executive Vice President in the administration of these funds. SRF-9 F&E Purchases (11/98, 9/08) All national or regional F&E (furniture and equipment) purchases in excess of $600 must be approved in advance by the Executive Vice President. Any budgeted entity cannot use their budgeted funds for furniture and equipment purchases without prior approval of the Executive Vice President. SRF-10 NATCA-Paid Per Diem (9/98) The National Executive Board shall approve or disapprove any NATCA National-paid per diem arrangements. SRF-11 Financial Oversight Reports (9/98) The National Executive Board shall receive copies of oversight reports prepared by the National Finance Committee, as well as the Executive Vice President's response to such reports. SRF-12 Reimbursement for Training/Meetings (9/04, 4/06, 9/08, 10/14, 4/18) For any local receiving $4,500 or less in annual dues rebates, transportation and lodging expenses required to attend NATCA training courses or regional meetings will be paid by the region or department hosting the event, in accordance with NATCA's expense reimbursement policy. For any local receiving more than $4,500, but less than $6,000 in annual dues rebates, fifty percent (50%) of transportation and lodging expenses required to attend NATCA training courses or regional meetings will be paid by the region or department hosting the event, in accordance with NATCA's expense reimbursement policy. All such expenses require pre-approval by the individual responsible for the budget before costs are incurred. SRF-13 Outstanding Cash Advances and Expenses (2/96, 9/08, 6/23) All NATCA members, officers, and employees shall provide a full accounting of all advances and expenses by the filing of vouchers and paid receipts within 30 days after the completion or cancellation of travel or incurrence of the expense. If no such accounting is accomplished, the NATCA Comptroller shall send a certified letter to the individual involved stating the amount due and requesting the individual contact the NATCA Comptroller's office to make acceptable arrangements for repayment within 21 days; failure to do so will automatically result in referral to a collection agency to recoup the amount of the indebtedness. In the event that the collection agency is unsuccessful within 90 days, the individual shall be reported to the next NATCA National Convention for a determination by the convention body of an appropriate

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