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2016 CBA Tentati ve Agreement Page 126 of 217 Section 2. In the event an employee is required to travel in the performance of official business he/she shall be entitled to an advance of funds using a government travel charge card. Such advances will be obtained through an Automated Teller Machine (ATM). Employees who have not been issued a government travel charge card shall be entitled to an advance of funds equal to the maxim um amount allowable under the FAATP. Employees who have had their Government travel charge card revoked are not entitled to an advance of funds, unless their card was revoked due to an administrative error. An employee, whose travel charge card was revok ed due to an administrative error, shall be entitled to an advance of funds in accordance with this Section. Section 3. In order to prevent an undue financial burden upon the employee, travel vouchers are to be processed in accordance with the following: a. Employees are to submit vouchers to approving officials within five (5) workdays of completion of trips or every thirty (30) days if the employee is in a continuous travel status. Except as provided for in the current version of the E2 Travel Manual, tra vel vouchers shall be submitted using E2 software. Employees shall be permitted to complete travel vouchers on duty time. b. The Agency shall ensure an employee, who submits a proper voucher for allowable expenses in accordance with applicable travel regulat ions, receives reimbursement within thirty (30) days after submission of the voucher. If the Agency fails to reimburse an employee who has submitted a proper voucher within thirty (30) days after submission of the voucher, the Agency shall pay the employee 's late payment fees as prescribed by the General Services Administration (GSA). In the case of a questionable item(s) on a submitted travel voucher, the approving official shall notify the employee within two (2) workdays and will attempt to resolve the item(s) as soon as practicable. Should the item(s) not be resolved to the satisfaction of the approving official, he/she shall approve the travel voucher with the questionable item(s) deleted. The employee may resubmit the disputed item(s) in the event a f avorable disposition is later rendered. Section 4. When travel is direct between duty points which are separated by several time zones and at least one duty point is outside the CONUS, a rest period not in excess of twenty - four (24) hours may be authorize d if the scheduled flight time (including stopovers of less than eight (8) hours) exceeds fourteen (14) hours by a direct or usually traveled route. Section 5. When an employee obtains lodging in accordance with the FAATP and the associated travel is curt ailed, canceled or interrupted for official purposes or for other reasons beyond the employee's control that are acceptable to the Agency , he/she shall be reimbursed provided the employee sought to obtain a refund or otherwise took steps to minimize the co st and otherwise acted reasonably and prudently in incurring the prepaid lodging expenses. It shall be considered that the employee acted reasonably and prudently if the expense was incurred based on time projections as conveyed in writing by management t o the employee. Section 6. The Agency agrees that when an employee, if employed within the CONUS, is issued a travel order to attend the FAA Academy for courses more than fifteen (15) class days, the employee may be authorized to travel by Privately Owned Vehicle (POV). Privately Owned Vehicle travel expenses to and from the Academy shall be paid at the rate applicable to such

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