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2016 CBA Tentati ve Agreement Page 27 of 217 his/her revocation forms. Revocation forms shall only be accepted by the Agency during this time period. The payroll office shall notify the Union, in writing, of all revocations and provide a copy of the SF - 1188 at the time the revocation is made effective. (2) All other members: March 1 shall be the annual date for all revocations of Union dues. T he employee must complete and submit an SF - 1188 to the Agency between the dates of January 1 to January 31 of any given year. Upon receipt of a valid revocation form completed and signed by the employee, the appropriate Agency payroll processing center sha ll discontinue withholding the dues from the employee's pay effective only with the first full pay period which begins after the following March 1. The payroll office shall notify the Union, in writing, of all revocations and provide a copy of the SF - 1188 at the time the revocation is made effective. c. Employees are responsible for ensuring that their dues withholding status is accurately reflected each pay period on the Statement of Earnings and Leave. Employees shall, through appropriate facility channels, notify the payroll processing center promptly of any errors. Failure or delay by an employee to promptly initiate and actively pursue any such errors may release the Agency and the Union from any obligation to reimburse the employee for dues withheld. d. Al l deductions of dues provided for in this Agreement shall be automatically terminated upon separation of an employee from the bargaining unit. The Agency shall be responsible for notifying the appropriate servicing payroll processing center when one of the se actions occurs. e. The Agency shall not refer former bargaining unit employees to the Union to obtain refunds for erroneously withheld dues. Section 3. Union Responsibilities a. The Union shall be responsible for purchasing and distributing SF - 1187. The Un ion shall also be responsible for the proper completion and certification of the forms and transmitting them to the appropriate payroll processing center. b. The Union agrees to inform the Agency of the following: (1) If the amount of regular national dues is c hanged by the Union, the Union will notify the Director, Office of Labor and Employee Relations, in writing and will certify as to the new amount of regular national dues to be deducted each pay period. New SF - 1187 authorization forms will not be required. Changes in the amount of Union dues for payroll deduction purposes shall not be made more frequently than once in a twelve (12) month period. (2) The Union agrees to give prompt, written notification to the appropriate payroll office within one (1) pay perio d, in the event an employee having dues deducted is suspended or expelled from membership in the Union, so that the employee allotment can be terminated.

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