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2016 CBA Tentati ve Agreement Page 29 of 217 consistent with the provisions of Section 2c of this Article. d. If the Agency makes an erroneou s payment to the Union or employee, the Agency shall correct the erroneous payment by billing the Union or employee directly within thirty (30) days from the payment date. After the Agency bills the Union or employee to correct an erroneous payment, the Un ion or employee shall verify that the billing is correct and repay the erroneous payment to the Agency within thirty (30) days of being notified of the error. If there is no dispute concerning the overpayment, the Union or employee may negotiate a payment schedule with the Agency. The Union or an employee may request a waiver of overpayment in accordance with the Agency's directives. Upon such a request, any repayment will be held in abeyance pending a final decision. ARTICLE 12 ADDITIONAL VOLUNTARY ALLOTM ENT DEDUCTIONS Section 1. In addition to the regular deductions authorized by Agency directives for national and local Union dues, the Agency shall permit employees to voluntarily designate four (4) additional allotments from their pay, provided said allo tments are for a lawful purpose deemed appropriate by the head of the Agency, as permitted by 5 CFR 550.311(b). Section 2. An employee electing to have a voluntary deduction would complete a voluntary deduction election form. On this form the employee wou ld designate the institution and the amount he/she elects to have regularly deducted from their pay and forwarded to the Union. The employee would then forward this form to the Union. Section 3. The Union will review the form for completeness and verify t hat the employee submitting the form is eligible for the program. The Union would then forward the form to the employee's payroll processing center. Section 4. At the payroll processing center, the payroll technician will again review the form for complet eness. Following review, the form would be entered into the Agency's payroll system. Upon entry, the data would be edited to ensure that: a. a record for the employee exists on the Employee Master Record; b. that the employee's job series equals 2152; and c. tha t the amount being withheld does not exceed $5,000. These actions would be completed by the end of the pay period following the pay period in which the document was received. Section 5. Upon entry and acceptance of the above data into the Agency's payrol l system, the amount designated will be withheld each pay period from the employee's salary. The Agency's payroll system will accumulate all amounts withheld per pay period and prepare and forward to the Treasury Disbursing Office a Standard Form 1166 (SF - 1166), Voucher and Schedule of Payments, for a single payment in the amount of the total accumulated deductions. In addition, the Agency's payroll system will generate and forward to the Union a detailed report by region listing each employee, the employee 's address, and amount withheld in support of the amount remitted each pay period. The Agency's payroll system will also record accumulated year - to - date (pay year) totals for each individual's deductions

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